The name you’ve assigned to your new calendar appears in the Folder pane, to the right of a blank check box. If you select the check box, your new calendar will appear in the Information Viewer screen side by side with your original calendar, using the same Day, Week, or Month view. Create a new calendar in Outlook 2016 Open Outlook 2016 and select calendar in the bottom navigation panel. Roll down to My calendars and select the down arrow to expand it.
Create a Contact Group (local distribution list) in Outlook 2016 for Mac A Contact Group is a distribution list saved within Outlook only (local distribution list), where you can manage your own list of members. This guide demonstrates how to create a Contact Group. This guide is aimed at. Staff Before you start.
Important: The groups created will only be available in Outlook 2016 for Mac. They will not synchronise with the server which means that you will not see your local contact groups in Outlook Web Access or any other email clients that you use. Tip: If the Contact Group icon is greyed out, you will need to show 'On My Computer' folders within Outlook. This is performed by selecting the following: 1. Select the Outlook menu within the top-left corner.
Select Preferences. Within the Outlook Preferences window, beneath Personal Settings, select General. Beneath Sidebar, un-tick the Hide On My Computer folders tick-box. Instructions 1. Click on the People icon within the bottom-left hand corner of Outlook. Location of the New Contact Group button 3. Type in a name for your new contact group.
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A blank contact group form will open. Fill in the necessary information i.e: Untitled Group: This is the group name, change it to something suitable for your need Use Bcc to hide member information: check this box if you want to hide your members emails from each other Members: double-click in the Name column to type in the name of your members. Outlook 2011 will automatically create a list of possible users from the GAL to help you find the right user.
Note: This feature requires a. Create a calendar group There are two ways that you can create a calendar group:.
Pick members from an Address Book or Contacts list. Create a calendar group based on the calendars that you are viewing Pick members from an Address Book or Contacts list. In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups Create New Calendar Group. Type a name for the new calendar group, and then click OK. Under Address Book, choose the Address Book or Contact list from which you want to pick members of your group. Browse for names or type them in the Search box, click the name that you want, and then click Group Members.
Repeat this step for each calendar that you want to include in the group, and then click OK. Create a calendar group based on the calendars that you are viewing. In Calendar, on the Home tab, in the Manage Calendars group, click Calendar Groups Save as New Calendar Group. Type a name for the new calendar group, and then click OK. Notes:. The new calendar group opens beside any calendars or groups that were already open. To add other calendars to the view, select the check boxes of the calendars that you want in the Navigation Pane.
Add calendars to a calendar group To add a calendar to an existing calendar group, in the Navigation Pane, drag it to the calendar group that you want. If the calendar that you want to add is not in your Navigation Pane, do the following:. In Calendar, on the Home tab, in the Manage Calendars group, click Open Calendar, and then click the type of calendar that you want. Browse for names or type them in the Search box, click the name that you want, and then click Calendar. Repeat this step for each calendar that you want to include in the group, and then click OK.
The added calendars appear in the Shared Calendars folder in the Navigation Pane. Note: You can move a member of any calendar group to a different group. In the Navigation Pane, drag the calendar to the calendar group that you want. View a calendar group. In the Navigation Pane, select the calendar check box. Group calendars appear side by side or in horizontal Schedule View.
To see the calendars in overlay mode, do the following:. On the Home tab, in the Arrange group, click Day, Work Week, Week or Month. The calendars are arranged side-by-side. Click the View in Overlay Mode arrow on the tab on each calendar that you want to overlay. Notes:. Any calendar in the Navigation Pane can be viewed together with any group, even if it is not a member of that group. You can also view multiple calendar groups together.
Select the check box of any calendar or calendar group that you want to view. You can hide any calendar from the view by clearing its check box in the Navigation Pane, or by clicking Close Calendar on the calendar's tab. This only changes the calendars in the current view.
It does not remove any calendar from a calendar group. Delete a calendar group. In the Navigation Pane, right-click the calendar group that you want to delete, and then click Delete Group.